Methodological Proposal for the Integration of a Document Management System Based on the General Archives Act and the Colombian Technical Standards 9001 Version 2015, 30300 Version 2013 and 30301 Version 2013
Purpose: Document management represents an opportunity for organizations to streamline their processes and procedures because it helps eliminate redundant information, comply with legislation, ensure corporate memory, increase the performance of information technologies, and optimize response times....
- Autores:
-
Moreno Orjuela, José Octavio
Ayala Mora, Martha Lucia
- Tipo de recurso:
- Article of journal
- Fecha de publicación:
- 2017
- Institución:
- Universidad Cooperativa de Colombia
- Repositorio:
- Repositorio UCC
- Idioma:
- spa
- OAI Identifier:
- oai:repository.ucc.edu.co:20.500.12494/44353
- Acceso en línea:
- https://revistas.ucc.edu.co/index.php/ml/article/view/2245
https://hdl.handle.net/20.500.12494/44353
- Palabra clave:
- document management
integration of management systems
General Archives Act
iso 9001
2015
iso 30301
gestión documental
integración de sistemas de gestión
Ley General de Archivos
iso 9001
2015
iso 30301
gestão documental
integração de sistemas de gestão
Lei Geral de Arquivos
iso 9001
2015
iso 30301
- Rights
- openAccess
- License
- Derechos de autor 2018 Colombia Forense
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| dc.title.eng.fl_str_mv |
Methodological Proposal for the Integration of a Document Management System Based on the General Archives Act and the Colombian Technical Standards 9001 Version 2015, 30300 Version 2013 and 30301 Version 2013 |
| dc.title.spa.fl_str_mv |
Propuesta metodológica para la integración de un sistema de gestión documental basado en la Ley General de Archivos y en las normas técnicas colombianas 9001 versión 2015, 30300 versión 2013 y 30301 versión 2013 |
| dc.title.por.fl_str_mv |
Proposta metodológica para a integração de um sistema de gestão documental baseado na Lei Geral de Arquivos e nas normas técnicas colombianas 9001 versão 2015, 30300 versão 2013 e 30301 versão 2013 |
| title |
Methodological Proposal for the Integration of a Document Management System Based on the General Archives Act and the Colombian Technical Standards 9001 Version 2015, 30300 Version 2013 and 30301 Version 2013 |
| spellingShingle |
Methodological Proposal for the Integration of a Document Management System Based on the General Archives Act and the Colombian Technical Standards 9001 Version 2015, 30300 Version 2013 and 30301 Version 2013 document management integration of management systems General Archives Act iso 9001 2015 iso 30301 gestión documental integración de sistemas de gestión Ley General de Archivos iso 9001 2015 iso 30301 gestão documental integração de sistemas de gestão Lei Geral de Arquivos iso 9001 2015 iso 30301 |
| title_short |
Methodological Proposal for the Integration of a Document Management System Based on the General Archives Act and the Colombian Technical Standards 9001 Version 2015, 30300 Version 2013 and 30301 Version 2013 |
| title_full |
Methodological Proposal for the Integration of a Document Management System Based on the General Archives Act and the Colombian Technical Standards 9001 Version 2015, 30300 Version 2013 and 30301 Version 2013 |
| title_fullStr |
Methodological Proposal for the Integration of a Document Management System Based on the General Archives Act and the Colombian Technical Standards 9001 Version 2015, 30300 Version 2013 and 30301 Version 2013 |
| title_full_unstemmed |
Methodological Proposal for the Integration of a Document Management System Based on the General Archives Act and the Colombian Technical Standards 9001 Version 2015, 30300 Version 2013 and 30301 Version 2013 |
| title_sort |
Methodological Proposal for the Integration of a Document Management System Based on the General Archives Act and the Colombian Technical Standards 9001 Version 2015, 30300 Version 2013 and 30301 Version 2013 |
| dc.creator.fl_str_mv |
Moreno Orjuela, José Octavio Ayala Mora, Martha Lucia |
| dc.contributor.author.none.fl_str_mv |
Moreno Orjuela, José Octavio Ayala Mora, Martha Lucia |
| dc.subject.eng.fl_str_mv |
document management integration of management systems General Archives Act iso 9001 2015 iso 30301 |
| topic |
document management integration of management systems General Archives Act iso 9001 2015 iso 30301 gestión documental integración de sistemas de gestión Ley General de Archivos iso 9001 2015 iso 30301 gestão documental integração de sistemas de gestão Lei Geral de Arquivos iso 9001 2015 iso 30301 |
| dc.subject.spa.fl_str_mv |
gestión documental integración de sistemas de gestión Ley General de Archivos iso 9001 2015 iso 30301 |
| dc.subject.por.fl_str_mv |
gestão documental integração de sistemas de gestão Lei Geral de Arquivos iso 9001 2015 iso 30301 |
| description |
Purpose: Document management represents an opportunity for organizations to streamline their processes and procedures because it helps eliminate redundant information, comply with legislation, ensure corporate memory, increase the performance of information technologies, and optimize response times. This research arises from the need of organizations to apply document management in an integrated manner between the requirements of Law 594/2000 - General Archives Act and the Colombian technical standard 9001 version 2015 [ntc-iso 9001:2015] on quality management, with the support of other specific references that facilitate document management, such as the Colombian technical standards 30300 and 30301 version 2013 [ntc-iso 30300:2013 and ntc-iso 30301:2013], maintaining the guidelines in the document management policy set out in international technical standard 15489 version 2016 [iso 15489:2016]. Description: A preponderantly qualitative, mixed approach study was conducted to establish the level of maturity of documentation in the mission and support processes of the National Institute of Legal Medicine and Forensic Sciences, using a diagnostic tool that allowed to determine the implementation status of the Colombian technical standard 9001 version 2015 [ntc-iso 9001:2015]. Also, another diagnostic tool was applied that provided the comprehensive status of the archive as set forth in the General Archives Act. Approach: It is striking that 40 % of the organization has the documentation identified and 60 % do not have standardized forms. Conclusions: Implementing the document management in accordance with quality management and the General Archives Act ensures improved productivity of processes, quick access to information, and compliance with regulations and the law, among other benefits. |
| publishDate |
2017 |
| dc.date.accessioned.none.fl_str_mv |
2022-03-02T16:45:26Z |
| dc.date.available.none.fl_str_mv |
2022-03-02T16:45:26Z |
| dc.date.none.fl_str_mv |
2017-12-13 |
| dc.type.none.fl_str_mv |
Artículo |
| dc.type.coar.fl_str_mv |
http://purl.org/coar/resource_type/c_2df8fbb1 |
| dc.type.coar.none.fl_str_mv |
http://purl.org/coar/resource_type/c_6501 |
| dc.type.coarversion.none.fl_str_mv |
http://purl.org/coar/version/c_970fb48d4fbd8a85 |
| dc.type.driver.none.fl_str_mv |
info:eu-repo/semantics/article |
| dc.type.redcol.none.fl_str_mv |
http://purl.org/redcol/resource_type/ART |
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info:eu-repo/semantics/publishedVersion |
| format |
http://purl.org/coar/resource_type/c_6501 |
| status_str |
publishedVersion |
| dc.identifier.none.fl_str_mv |
https://revistas.ucc.edu.co/index.php/ml/article/view/2245 10.16925/cf.v4i2.2245 |
| dc.identifier.uri.none.fl_str_mv |
https://hdl.handle.net/20.500.12494/44353 |
| url |
https://revistas.ucc.edu.co/index.php/ml/article/view/2245 https://hdl.handle.net/20.500.12494/44353 |
| identifier_str_mv |
10.16925/cf.v4i2.2245 |
| dc.language.none.fl_str_mv |
spa |
| language |
spa |
| dc.relation.none.fl_str_mv |
https://revistas.ucc.edu.co/index.php/ml/article/view/2245/2367 https://revistas.ucc.edu.co/index.php/ml/article/view/2245/2570 |
| dc.rights.none.fl_str_mv |
Derechos de autor 2018 Colombia Forense |
| dc.rights.accessrights.none.fl_str_mv |
info:eu-repo/semantics/openAccess |
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http://purl.org/coar/access_right/c_abf2 |
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Derechos de autor 2018 Colombia Forense http://purl.org/coar/access_right/c_abf2 |
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openAccess |
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application/pdf |
| dc.publisher.spa.fl_str_mv |
Universidad Cooperativa de Colombia / Instituto Nacional de Medicina Legal y Ciencias Forenses |
| dc.source.eng.fl_str_mv |
Colombia Forense; Vol. 4 No. 2; 61-72 |
| dc.source.spa.fl_str_mv |
Colombia Forense; Vol. 4 Núm. 2; 61-72 |
| dc.source.por.fl_str_mv |
Colombia Forense; v. 4 n. 2; 61-72 |
| dc.source.none.fl_str_mv |
2145-9649 2145-0684 |
| institution |
Universidad Cooperativa de Colombia |
| repository.name.fl_str_mv |
Repositorio Institucional Universidad Cooperativa de Colombia |
| repository.mail.fl_str_mv |
bdigital@metabiblioteca.com |
| _version_ |
1814247211206180864 |
| spelling |
Moreno Orjuela, José OctavioAyala Mora, Martha Lucia2017-12-132022-03-02T16:45:26Z2022-03-02T16:45:26Zhttps://revistas.ucc.edu.co/index.php/ml/article/view/224510.16925/cf.v4i2.2245https://hdl.handle.net/20.500.12494/44353Purpose: Document management represents an opportunity for organizations to streamline their processes and procedures because it helps eliminate redundant information, comply with legislation, ensure corporate memory, increase the performance of information technologies, and optimize response times. This research arises from the need of organizations to apply document management in an integrated manner between the requirements of Law 594/2000 - General Archives Act and the Colombian technical standard 9001 version 2015 [ntc-iso 9001:2015] on quality management, with the support of other specific references that facilitate document management, such as the Colombian technical standards 30300 and 30301 version 2013 [ntc-iso 30300:2013 and ntc-iso 30301:2013], maintaining the guidelines in the document management policy set out in international technical standard 15489 version 2016 [iso 15489:2016]. Description: A preponderantly qualitative, mixed approach study was conducted to establish the level of maturity of documentation in the mission and support processes of the National Institute of Legal Medicine and Forensic Sciences, using a diagnostic tool that allowed to determine the implementation status of the Colombian technical standard 9001 version 2015 [ntc-iso 9001:2015]. Also, another diagnostic tool was applied that provided the comprehensive status of the archive as set forth in the General Archives Act. Approach: It is striking that 40 % of the organization has the documentation identified and 60 % do not have standardized forms. Conclusions: Implementing the document management in accordance with quality management and the General Archives Act ensures improved productivity of processes, quick access to information, and compliance with regulations and the law, among other benefits.Propósito: la gestión documental representa para las organizaciones la oportunidad de hacer más eficientes sus procesos y procedimientos, porque ayuda a eliminar la información redundante, a cumplir con la legislación, a asegurar la memoria corporativa, a incrementar el rendimiento de las tecnologías de la información y a optimizar los tiempos de respuesta. Esta investigación surge ante la necesidad que tienen las organizaciones de aplicar la gestión documental en forma integrada entre los requisitos exigidos en la Ley 594 de 2000 - Ley General de Archivos y la norma técnica colombiana 9001 versión 2015 [ntc-iso 9001:2015] sobre gestión de la calidad, con el apoyo de otros referentes específicos que facilitan la gestión documental, como las normas técnicas colombianas 30300 y 30301 versión 2013 [ntc-iso 30300:2013 y ntc-iso 30301:2013], manteniendo las directrices respecto a la política de gestión documental establecidas en la norma técnica internacional 15489 versión 2016 [iso 15489:2016]. Descripción: se realiza un estudio con enfoque mixto con preponderancia cualitativa para establecer el nivel de madurez de la documentación en la organización en los procesos misionales y de apoyo del Instituto de Medicina Legal y Ciencias Forenses de Colombia, utilizando una herramienta de diagnóstico que permite determinar el estado de implementación de la norma técnica colombiana 9001 versión 2015 [ntc-iso 9001:2015]. Así mismo, se aplica otra herramienta de diagnóstico que arroja de manera integral el estado del archivo según lo establece la Ley General de Archivos. Enfoque: llama la atención que el 40% de la organización tiene identificada la documentación y el 60% no cuenta con formatos estandarizados. Conclusiones: implementar el sistema de gestión documental articulado con la gestión de la calidad y la Ley General de Archivos garantiza la mejora en la productividad de los procesos, acceso rápido a la información, y cumplimiento de las normas y la ley, entre otros beneficios.Propósito: a gestão documental representa para as organizações a oportunidade de tornar mais eficientes seus processos e procedimentos, porque ajuda a eliminar a informação redundante, a cumprir com a legislação, a assegurar a memória corporativa, a aumentar o rendimento das tecnologias da informação e a otimizar os tempos de resposta. Esta pesquisa surge devido à necessidade que as organizações têm de aplicar a gestão documental de forma integrada entre os requisitos exigidos pela Lei 594 de 2000 — Lei Geral de Arquivos — e pela norma técnica colombiana 9001 versão 2015 (ntc-iso 9001:2015) sobre a gestão da qualidade, com o apoio de outros referentes específicos que facilitam a gestão documental, como as normas técnicas colombianas 30300 e 30301 versão 2013 (ntc-iso 30300:2013 e ntc-iso 30301:2013), mantendo as diretrizes a respeito da política de gestão documental estabelecidas na norma técnica internacional 15489 versão 2016 (iso 15489:2016). Descrição: realiza-se um estudo com abordagem mista com preponderância qualitativa para estabelecer o nível de maturidade da documentação na organização nos processos missionários e de apoio do Instituto de Medicina Legal e Ciências Forenses da Colômbia, utilizando uma ferramenta de diagnóstico que permite determinar o estado de implementação da norma técnica colombiana 9001 versão 2015 (ntc-iso 9001:2015). Além disso, aplica-se outra ferramenta de diagnóstico que produz de maneira integral o estado do arquivo segundo o que a Lei Geral de Arquivos estabelece. Abordagem: chama a atenção que 40% da organização tem identificada a documentação, e 60% não possuem formulários padronizados. Conclusões: implementar o sistema de gestão documental articulado com a gestão da qualidade e a Lei Geral de Arquivos garante a melhoria na produtividade dos processos, o acesso rápido à informação e o cumprimento das normas e leis, entre outros benefícios.application/pdfspaUniversidad Cooperativa de Colombia / Instituto Nacional de Medicina Legal y Ciencias Forenseshttps://revistas.ucc.edu.co/index.php/ml/article/view/2245/2367https://revistas.ucc.edu.co/index.php/ml/article/view/2245/2570Derechos de autor 2018 Colombia Forenseinfo:eu-repo/semantics/openAccesshttp://purl.org/coar/access_right/c_abf2Colombia Forense; Vol. 4 No. 2; 61-72Colombia Forense; Vol. 4 Núm. 2; 61-72Colombia Forense; v. 4 n. 2; 61-722145-96492145-0684document managementintegration of management systemsGeneral Archives Actiso 90012015iso 30301gestión documentalintegración de sistemas de gestiónLey General de Archivosiso 90012015iso 30301gestão documentalintegração de sistemas de gestãoLei Geral de Arquivosiso 90012015iso 30301Methodological Proposal for the Integration of a Document Management System Based on the General Archives Act and the Colombian Technical Standards 9001 Version 2015, 30300 Version 2013 and 30301 Version 2013Propuesta metodológica para la integración de un sistema de gestión documental basado en la Ley General de Archivos y en las normas técnicas colombianas 9001 versión 2015, 30300 versión 2013 y 30301 versión 2013Proposta metodológica para a integração de um sistema de gestão documental baseado na Lei Geral de Arquivos e nas normas técnicas colombianas 9001 versão 2015, 30300 versão 2013 e 30301 versão 2013Artículohttp://purl.org/coar/resource_type/c_6501http://purl.org/coar/resource_type/c_2df8fbb1http://purl.org/coar/version/c_970fb48d4fbd8a85info:eu-repo/semantics/articlehttp://purl.org/redcol/resource_type/ARTinfo:eu-repo/semantics/publishedVersionPublication20.500.12494/44353oai:repository.ucc.edu.co:20.500.12494/443532024-07-16 13:32:34.589metadata.onlyhttps://repository.ucc.edu.coRepositorio Institucional Universidad Cooperativa de Colombiabdigital@metabiblioteca.com |